Position Summary

The Contracts Administrator supports executive leadership by managing the full contract lifecycle for projects. This role works closely with the COO to ensure contracts are accurate, compliant, and efficiently executed. The ideal candidate is detail-oriented, organized, and comfortable handling sensitive and time-critical agreements.

Key Responsibilities

Prepare, review, track, and manage contracts, amendments, and service agreements

Support the COO with contract administration, documentation, and executive-level coordination

Maintain contract templates, standard terms, and internal approval workflows

Coordinate contract execution, including signatures, renewals, expirations, and amendments

Ensure contracts align with regulatory requirements, internal policies, and risk guidelines

Act as a liaison between legal counsel, sales, project teams, and operations

Track contract milestones, obligations, and deliverables

Maintain organized contract records and digital filing systems

Assist with RFP reviews, vendor agreements, NDAs, and compliance documentation

Support audits, reporting, and internal reviews related to contracts

Qualifications

5+ years of experience in contract administration from heavy civil or general contractor

Experience supporting senior leadership or executive teams preferred

Familiarity with contracts in engineering, construction, utilities, or environmental services is a plus

Strong attention to detail and document accuracy

Ability to manage multiple deadlines and prioritize effectively

Professional communication skills across technical and non-technical teams

Comfortable handling confidential and sensitive information

Skills

Contract lifecycle management

Document control and version tracking

Executive support and stakeholder coordination

Risk and compliance awareness

Strong written and verbal communication

Microsoft Word, Excel, Outlook; contract management systems a plus

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.